Cover letter

Writing a cover letter to accompany your job application can really help you stand out in the mind of a hiring manager or recruiter. Taking the time and effort to write one positions you as a proactive candidate who is genuinely interested in the role you’ve applied for.

 

This is a document that candidates sometimes submit alongside their CVs when applying for a job. It serves as a personal introduction to you as a professional and enables you to briefly summarise why you are the right person for the job. The reader can then find out more about you in your CV.

 

But not all candidates make the effort to write a tailored and personalised cover letter. So, if you do, it’s more likely that you will catch the attention of the reader.

 

 

Your cover letter needs to communicate that you are genuinely interested in the opportunity – and why. This means the letter needs to be tailored, and not just a standard letter that you’ve edited.

 

While the purpose of the cover letter has never changed, the way it is presented and submitted has evolved. For example, cover letters can now take the form of a personalised note to add to your LinkedIn application or an email attaching your CV.

 

Here, then, are some of the things you should and shouldn’t do when writing yours.

 

This information is easier to find than it has ever been before. There’s no excuse for getting any names wrong or not addressing the cover letter personally to the hiring manager. And certainly, don’t just copy and paste your cover letter for every position you apply for – make it personal and targeted every time. It’ll be obvious to an employer if you’ve just edited a few words of the same cover letter that you send to everyone else, which may suggest you have little real interest in the vacancy.

 

The first sentence of the cover letter will either grab the hiring manager’s attention or lose it. It needs to powerfully demonstrate that you understand what they are looking for and need. Instantly communicate your unique selling points that will help to solve the hiring manager’s problems, such as relevant industry know-how, skills, experience and achievements, instead of the generic “I’m applying for the role of XXX.”

 

Maybe you were previously introduced to the hiring manager by this person because they thought you were a good fit for the role. Or perhaps you crossed paths as an intern or an employee at one of the company’s suppliers or competitors?

 

Also, check the job description again – the employer might ask applicants to include something specific in the subject line, for example.

 

Use keywords mentioned in the job description, but don’t keyword-stuff in the hope that your application will get picked up in any applicant tracking software (ATS) – it is possible to overdo your use of keywords! • Include your contact information including your name, phone number, email address and LinkedIn URL.

 

Conclude the main body of the cover letter with a power phrase such as, “I would like to discuss in greater detail the value I could bring to your organisation,” and close with the formal and widely accepted “Best regards” or “Sincerely”.

 

Write your cover letter in a Word document so that the program can flag up obvious issues like misspellings. Also, check that any formatting in Word translates properly into the email or online form. In terms of formatting, break any intimidating blocks of text into more readable paragraphs and bullet points.

 

If possible, put your cover letter and CV in the same document, which will help to avoid your cover letter being misplaced if the employer uses an automated online applicant tracking system.

 

 

The reader is interested in concrete facts rather than quirkiness or clichés.

 

Have you taken the time to find out the name of the recipient so that you can address the cover letter to them personally? What about confirming your availability towards the end of the letter, and signing off appropriately? It’s small touches like these that could really help you to stand out from other candidates.

 

A cover letter should be complementary to these other means of marketing yourself professionally, and should therefore support and enhance your story. What is it about your hobbies, interests and background that made you especially interested in this position?

 

Don’t go overboard with the flattery,

as this could risk you coming across as insecure, insincere or sycophantic. Professionalism, maturity and authenticity are vital qualities to communicate from the beginning of your relationship with the employer.

 

A cover letter is, after all, a letter, addressed directly to the employer. You are using this document to sell yourself. While a cover letter’s tone of voice should be professional, it should also be sufficiently conversational to engage the reader and communicate your personality, values and interest in the role.

 

Use a standard professional font like Arial, which is readable and clean. This isn’t just about making the right impression on hiring managers and lessening their eye strain, as the automated scanning systems used by applicant tracking systems can also sometimes struggle with more unusual fonts.

 

 

Organisation Name
Mr/Ms Name Surname
Address

Subject line: Experienced senior manager for Commercial Director position

Dear Mr XY,

I was previously introduced to your company by your colleague, Alena Horáková, at the recent X trade fair, and became particularly intrigued by the work you do and the culture of the business. Subsequently, I was especially excited to see the role of Commercial Director recently advertised on your website.

 

I believe my 15 years as a senior manager for one of the biggest names in the X sector, overseeing a 25 per cent rise in revenues over the last half-decade, uniquely equips me to build upon the experience I already have, and apply my knowledge and skills to the role of Commercial Director in your company.

 

From reviewing the job description, I believe that I am a great match for this role and could help your business to attain its ambitions. Your company XY is at a similar stage of its development to my present employer when I began my role with them, and I would very much like to be part of its similarly successful growth and success.

 

I would like to draw your attention to the following skills and achievements that I would appreciate the opportunity to build on as your brand’s next Commercial Director:

 

- Exceptional people, resource and process skills that have helped to drive consistent and measurable improvements in the company’s productivity, performance and sales in my present role – all skills that are well-matched to Pinsent Media’s search for an X with a “proven track record” in these areas

 

- An influential player in the transformation of my present company from a small business generating CZK 25.2 million in annual revenue with an 18-member staff team, into one of the most thriving firms in its industry, employing 48 staff and recording revenue of CZK 76.2 million last year.

 

I would be delighted to draw upon my skills and contacts to your own ambitious growth objectives.

 

Thank you for your consideration. I have attached my CV and look forward to speaking to you further about this opportunity.

 

Yours sincerely,

Tomáš Dvořák

Klikatá 45, Praha

M: +420 111 222 333

E: dvoraktomas@email.com

LinkedIn URL

 

                                                                                             In Prague, Date...

 

 

 

The principle of a successful cover letter is simple: it needs to be sufficiently interesting to an employer to leave them feeling compelled to find out more by reading your CV. Hopefully, they’ll then decide to call you in.

 

By following the above advice, you can help to make yourself a more attractive candidate so that you have a greater likelihood of being shortlisted for an interview.

 

Updating your CV? Our CV writing tips and advice will help you get started.